Job Description

Who we are looking for:

We are seeking an experienced Payroll and Equity professional possessing the ability to work on and manage multiple projects with accuracy and efficiency while continuously attending to routines and important details necessary to meet strict deadlines.  In this role, you will report to the Assistant Controller and will primarily be responsible for preparing and processing payroll for all employees (including exempt and non-exempt employees and their corresponding benefits, bonuses, and expenses) as well as managing the Company’s various equity programs.

Key areas of responsibility:

Payroll Administration:

Prepare and process salaried and hourly payrolls while ensuring compliance with Federal, State, and/or Local regulations and company policy, including payrolls in multiple states.

• Manage and process biweekly payroll through third-party payroll provider, Paylocity.
• Work with Paylocity and other third-party vendors on reports and quarterly taxes, ensure proper remittance of tax filings and payments, W-2’s, garnishments, and other reporting as needed. Responsible for all payroll-related taxes, voluntary and involuntary withholdings, and other benefits (including proper withholdings for taxable fringe-benefits).
• Effectively communicate with Finance and Human Resources team members on changes in regulations for payroll and payroll-related taxes.
• Partner with Human Resources team on all matters involving employee compensation, benefits, and disability payments. Participate in administering annual open enrollment and understand proper taxation of employer paid benefits and various compensation programs, including ensuring that various bonuses, equity compensation (stock options, RSUs, other), 401(k) contributions/funding, and HSA programs are properly recorded in payroll records.
• Ensure all payroll runs have been recorded in the financial system in a timely manner.
• Book appropriate payroll accruals for month-end close and ensure all costs have been recorded in the correct period.
• Establish and maintain documented policies and procedures over the payroll process.
• Own various payroll-related communications to employees, including presentations, announcements, etc., as needed.
• Reply to special requests from employees, regulatory agencies, etc.

Equity Plan Administration:

• Update equity plan software, EquityEdge, for any new equity grants, exercises, cancellations and/or employee terminations, and properly record any equity-related compensation in payroll (restricted stock vesting, option exercises, non-qualified distributions, etc.).
• Maintain updated participant records within EquityEdge.
• Coordinate with third-party equity administrator.
• Perform routine audits/reconciliations of equity administration database to ensure all transactions have been processed.
• Run ad hoc equity reports and quarterly reports needed for equity compensation calculations and external financial statement disclosures.
• Employee Stock Purchase Plan (ESPP): manage employee-elected deductions for ESPP in payroll and work with the Assistant Controller and third-party equity administrator to properly record purchases of stock with employee-contributions to ESPP.

Other Responsibilities:

• 401(k): administration, deferrals, annual employer contribution calculation, annual audit, loans, etc.
• Obtain and review all employee business expense reports for compliance with Company policies.
• Obtain and review all expenses related to the Corporate credit card program to ensure compliance with Company policies.
• Vendor 1099s: Assist in preparing and processing vendor 1099 reports.
• Execute controls for compliance with internal controls and SOX 404.
• Review annual SOC 1 reports from third-party service providers to ensure compliance.
• Develop and generate ad hoc financial and operational reporting and participate in other accounting and finance department projects as needed.

Skills and requirements:

• Minimum 5-7 years’ experience working in, and knowledge of, the payroll function including preparation, balancing, internal control, and payroll taxes.
• Advanced knowledge of federal and Massachusetts state payroll tax laws and regulations.
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including ERISA, COBRA, FMLA, ADA, Section 125, workers’ compensation, Medicare, Social Security, and DOL requirements.
• Knowledge of various bonus programs and taxation of benefits programs.
• Desire for continuous learning and ability to work on and manage multiple projects with accuracy and efficiency while continuously attending to routines and important details necessary to meet strict deadlines.
• Ability to strategically plan, forecast, and anticipate both payroll and benefits challenges.
• Excellent interpersonal skills with a customer service approach to problem solving; thorough understanding of department confidentiality and proper approach to sensitive matters.
• Proficient in MS Office suite, including strong Excel skills.
• Ability to adapt to changing priorities, work independently, take initiative, and improve current processes.
• Highest degree of integrity and ethics.
• Experience with E*TRADE/EquityEdge equity plan administration software, a plus.
• Experience processing payroll using Paylocity, a plus.
• CPP (Certified Payroll Professional) certification and/or Certified Equity Professional (CEP), a plus.
• Demonstrated ability to maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies, a plus.