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HR Operations Specialist


San Carlos, CA, US
  • Job Type: Full-Time
  • Function: HR
  • Industry: Vaccine
  • Post Date: 07/09/2024
  • Website:
  • Company Address: 825 Industrial Rd, Suite 300, San Carlos, California 94070, US

About Vaxcyte

Vaxcyte is a vaccine innovation company engineering high-fidelity vaccines to protect humankind from the consequences of bacterial diseases. The Company is developing broad-spectrum conjugate and novel protein vaccines to prevent or treat bacterial infectious diseases

Job Description

Vaxcyte is a clinical-stage vaccine innovation company engineering high-fidelity vaccines to protect humankind from the consequences of bacterial diseases, which have serious and costly health consequences when left unchecked. Working to eradicate or treat bacterial infections such as invasive pneumococcal disease, Group A Strep, periodontitis and Shigella is just the beginning. Our path to success is clear and well-defined, and Vaxcyte is set up to go the distance. 
WHAT we do is every bit as important as HOW we do it! Our work together is guided by four enduring core values:
*AIM HIGH: We embody our collectively audacious goal to courageously make the most complex biologics ever attempted to protect humankind.
*LEAD WITH HEART: Everyone leads at Vaxcyte with a kindness-first, inclusive approach to collaboration and vigorous debate that advances our business objectives.
*RETHINK CONVENTION: We bring creative and intellectual diversity to every facet of the work we do in order to innovate and re-innovate the way vaccines are delivered.
*MODEL EXCELLENCE:  The magnitude of our challenge requires our shared commitment to demonstrating integrity, accountability, equality and clarity across communications and decision making.
Vaxcyte is seeking to hire a talented individual to join our Human Resources team. The HR Operations Specialist will play a key role in supporting the day-to-day operations for our employees. You will be part of a team focused on ensuring an employee has a smooth onboarding experience that will involve a combination of administrative tasks, process management, and employee support responsibilities. This role contributes to the health and success of the organization by proactively collaborating with key stakeholders (HR, Finance & Accounting, IT) to execute our key initiatives.

Benefits Administration and Wellness Programs:

    • Support benefits administration processes including systems, communications, and enrollments.
    • Monitor benefit enrollments, terminations, changes in coverage and audit as necessary.
    • Serve as primary support resource to employees on benefits-related matters by interpreting policies and leveraging resources.
    • Plan and collaborate with HR team to deliver annual wellness programs including designing, scheduling, and executing on wellness offerings.


    • Process and submit all transactions relating to an employee’s lifecycle including onboarding, employee record changes, promotions, compensation processing, and offboarding through our HRIS and other integrated systems.
    • Update and maintain internal org chart.
    • Run HR reports as needed.


    • Responsible for assigning and tracking pre-onboarding tasks for new hires.
    • Assist with immigration case management, including preparing and reviewing visa applications, coordinating with legal counsel and government agencies, while maintaining compliance with immigrations laws and regulations.
    • Respond to audit requests providing documentation, reports, and information.
    • Respond and complete verification of employment and letter requests.
    • Monitor HR inbox, responding to questions and pulling in other team members as needed.
    • Participate in HR initiatives contributing to process improvements, system enhancements, and other HR-related projects.


    • Bachelor’s degree in human resources or related field of study, with a minimum of 3-4 years of relevant experience.
    • Experience in benefits administration.
    • Proficient in HR systems and databases as well as the ability to learn new systems quickly. System Implementation experience is a plus.
    • Proven ability to handle sensitive and confidential information with discretion and sound judgment.
    • Strong attention to detail with effective organization and analytical skills.
    • Demonstrated problem solver with a systems-thinking mindset.
    • Strong written and verbal communication skills.
    • Pro-active and self-motivated with a customer service orientation and a commitment to delivering high quality HR services.
    • Demonstrated flexibility and professionalism in managing conflicting priorities and anticipating needs.
    • Strong proficiency working in Outlook, Word, and Excel.
    • Must be able to work onsite 2 days per week or more as needed.
Reports to: Senior Manager, Compensation, Systems and Analytics
Location: San Carlos, CA
The compensation package will be competitive and includes comprehensive benefits and an equity component.
Salary Range: $94,000 – $105,000
Send resumes to:
Vaxcyte, Inc.
825 Industrial Road, Suite 300
San Carlos, CA 94070
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.